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Six Ways to Save Money in Enterprise Content Management

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Enterprise Content Management (ECM) projects are popular cost-savers but how do you ensure a successful project whether internal or external? Good tips from Gartner:

At a time when IT budgets are tight and few can afford to spend anything they don't have to, Gartner's research vice president Tony Bell is offering some interesting thoughts on best practices for reducing costs.

Six Ways to Save Money in Enterprise Content Management

Written by Steven Walling / August 30, 2009 3:30 PM

billfold.jpgEnterprise content management (ECM) is big business these days. There are scads of companies turning a tidy profit promising to do a competent job of managing every conceivable type of content, from records bound by regulation to Web content and freewheeling collaborative work. What there isn't as much of is sound advice from experienced professionals on how to save money when it comes to ECM.

Read more articles on enterprise content management from KellyRShort.com: http://kellyrshort.com/wordmaverick-mt/mt-search.fcgi?IncludeBlogs=2&search=enterprise+content+management

At a time when IT budgets are tight and few can afford to spend anything they don't have to, Gartner's research vice president Tony Bell is offering some interesting thoughts on best practices for reducing costs. Here's our assessment of his tactics for increasing efficiency when it comes to ECM.

Clean House

Before you're ready to make a new ECM implementation of any kind, take the time to assess what content you have and what you can do without. Either as a team or through designated point people, find and eliminate old and duplicate content that bogs down your current solution.

Keeping content around that is doing you no good is a waste of time and resources. If content migration and integration of systems is so important, more enterprises should be paying attention to how they can alleviate the burden that unnecessary content creates.

Develop Automated Policies

As Gartner puts it, "a policy about documents takes the form of rules and metadata that allow some automatic categorization and expiration of content." In other words, creating document policies for your ECM implementation is going to help preclude the need for spending a lot of time on the need to prune old content to increase efficiency.

Automated processes are ...click here to continue reading.

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